Sample About Facilitating Change in Health & Social Care
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Change is the process of transforming organization from current state to desired one. For any corporation like health and social care, change is regarded as one of the most important aspect for their success. This is important because it is by complying with such type of efforts only effective services can be delivered by the organization to their respective customers. For the purpose to carry out this report, Royal United Hospital NHS Bath Trust is selected. It is a major acute hospital which is located in the Weston suburb of Bath (Royal United Hospital NHS Bath Trust, 2014). This report will depict about the factors that drives changes in health and social care services. In addition to this, the study will also provide detailed information regarding the principles that helps in bringing out any kind of changes within the enterprise.
On analyzing the CQC (Care Quality Commission) reports of Royal United Hospital NHS Bath Trust, there are various key factors that drive various types of changes within enterprise. Among all, one of the most significant factors identified that need to bring changes within organization is related to high demand for the health and social care services. The demand of the Royal United Hospital is increases when some new diseases is being introduced. With an aim to deal with the demand of the service users organization has to brought varied changes in this existing system. This aspect affects organizations when they do not possess sufficient resources with respect to the increased demand of their patients. However, in order to deal out with such type of practices, it is being required by Royal United Hospital to carry out changes in its existing service management related policy in an effective manner. This is because if it is not done, then corporation’s goal of delivering high quality of services to their customers cannot be met by them in an efficient way (Munn-Giddings and Winter, 2013).
In addition to this, introduction of new technology in the field of health and social care is regarded as another factor that drives changes within Royal United Hospital. For example, organization has decided to introduce robotic related services in their corporation with an aim to deal out with the patients that has been admitted in an emergency condition. In order to implement this function, Royal United Hospital has to carry out change in the existing knowledge and skills of their doctors. This is being performed through providing them an effective training with respect to same (Royal United Hospital Bath NHS Trust, 2014). Varying care needs of the people is regarded as another factor that forces organization in terms of carrying out various types of changes in an enterprise. From the CQC report of Royal United Hospital, it has been identified that organization provides an effective service to the patients that were admitted in the section of medical care. However, problem in this section arises when staffs were busy in the area such as medical admissions unit. It is because of their busy schedule only, an effective care of the patients, who have complex need, cannot be made by the Royal United Hospital in an effective manner (Grol, and et.al., 2013).
Further with this, occurrence of any new disease is regarded as another factor that drives changes within enterprise. With an aim to deal out with this situation, corporation is needed to carry out numerous types of variation in their existing services. It comprises of the following facilities such as recruitment of staff that are capable enough in dealing with new diseases along with introduction of new medical tools and equipments etc. (McCormack, Manley and Titchen, 2013). Overall, it can be said that by analyzing the key factor that drives changes within the enterprise, effective measures with respect to same can be taken by the managers of corporation such as Royal United Hospital. Besides this, in order to identify the factors that drive change within the organization the technique like PEST and SWOT analysis is being used. With the help of PEST analysis external factors that drives changes within the corporation can be identified. In the similar way, in order to assess the internal factor the technique like SWOT analysis can be used by Royal United Hospital. In this regard, external factors are explained as below:
With the help of technique like SWOT analysis, internal factor identified that could bring change within hospital. It is of shared values. The working style of the organization largely depends on the value being followed by it. For example, the value is being followed by Royal United Hospital has changed then in this condition it will have to carry out changes in their work pattern also. This takes lots of time as well as money (Pbert, 2013). Further, with this SWOT analysis of the Royal United Hospital is being carried out.
There are various challenges that the identified key factors of change bring to the health and social care services of Royal United Hospital. The key factor like high demand of Royal United Hospital services brings several challenges to the service user, staff and organization. Staff faces the challenge relating to the management of patients’ admission and discharge. Besides this, because of the high demand of the services, users have to wait a lot for their chance which is being regarded as the major challenge for them. On the other hand, it is because of the presence of this factor only; organization has to take measures with respect to the management of motivation and satisfaction of their patients (Pbert, 2013). This can be performed by Royal United Hospital through taking the measure with respect to the waiting time of the patients in an effective manner. In order to bring this change within Royal United Hospital, first priority would be to understand the existing patient admission related management policies followed within the enterprise.
Further with this, introduction of new technology like robotic surgery tends to bring in various types of challenges for the enterprise and staff. The biggest challenge which organization will face is to make employees understand the way of performing robotic surgery. However, in this regard, staff of Royal United Hospital will face the challenge of bringing out changes in their existing skill (Schiavo, 2013). The first priority with reference to the introduction of new technology would be explaining employees about the benefit of bringing such type of variation within hospital. In addition to this, occurrence of new diseases is termed out as another factor that drives changes as well as brings various types of challenges to the organization and employees. Because of this demand, it will become difficult for the employees as well as managers to manage the large number of patients that has suffered from new diseases in an effective way. In order to deal out with this aspect, first concern of corporation would be providing an effective training to their workers about the new disease (Santy and Smith, 2014).
Varied challenges identified that above identified factors such as ageing population and electronic record keeping system brings to the health care organization. Varied type of challenges being brought by ageing population to the organization as well as professional. If large number of old population uses the services of health care organization then in this condition it became difficult for the enterprise that are to fulfill the need and desire of these individual. This is because these individual possess varied needs and demands. Moreover, health care professional will faces challenges in the form of giving the best quality of services to them. In addition to this, electronic record keeping system will give varied type of challenges to the organization ,service users and professionals (Miller, Whoriskey and Cook, 2008). Professional will to give additional time for training and development in order to became familiar with electronic record keeping system. It is through this way only it will face the challenge. In the similar way, services users does not have any history regarding its medical summary if such type of system is being installed. The identified challenges has its both positive and negative effective on the Royal United Hospital. The efficiency of the organization to deal with the old age service users and electronic system will be increased if these are to be implemented within the organization. However, in order to implement the identified factors corporation has to spent its major amount on the training and development type of activity. I am totally agreed with the different type of challenges that these identified factors will brought to the health care organization (Naylor and Appleby, 2013). But after identifying the given challenges organization can take varied measure with regard to the same.
The strategy and criteria has been devised for measuring the recent changes that have occurred within Royal United Hospital. By performing the thorough analysis of the organizational environment, an effective criterion regarding the given changes is being decided by the organization. For the purpose to measure the recent change relating to the management of existing services within organization, following criteria is being used. It is related to reduction of waiting time of patients and increased satisfaction of customers etc. By using these criteria, an effective solution against the problem that occurs when services of organization are high in demand can be identified in an effective manner. Moreover, with the help of these criteria, improvement in the service delivery process as used by Royal United Hospital can be identified as well as measured (Antheunis, Tates and Nieboer, 2013).
In addition to this, introduction of new technology is viewed as another problem that brings changes in the existing skills and abilities of the health and social care individual. This change can be measured by using the criteria like number of robotic surgery operations as done by the doctors. Further with this, Royal United Hospital is in the need to carry out changes in their research and development department, so that the newly occurred diseases can be identified in an effective way. This variation can be measured by using the criteria like prior identification of medicines as for the given occurred diseases. Overall, it can be said that by seeking assistance from all these identified criteria, an effective measurement in connection with the given change can be carried out by the managers of health and social care organization (Banaszak-Holl and et.al., 2013). In order to measure all these identified factors the technique like cost-benefit analysis can be used. With the help of given technique benefit being derived by the corporation from the above mentioned changes can be assessed. For example, with the help of cost-benefit analysis Royal United Hospital can identify the cost which is being spent by it for the purpose to improve the waiting time of the customers. For instance, in order to improve the same organization has installed the new system and has spent its major cost over it. The benefit can be taken by it in the form of handling large number of patients within the specific time period and large number of customers satisfaction etc (Rhodes and et.al., 2014). Thus in this regard it can be said that the technique identified is effective because by using it the effectiveness of the installed system can be assessed. If some flaws in the system is being found then varied measure can be taken by Royal United Hospital.
In addition to this, survey and feedback can be considered as another most effective strategy that hospital can be use with an aim to assess the changes occurring within the organization. In this respect manager of royal united hospital can conduct the survey within the organization in which it can ask varied questions from the customers as well as employees. For example, organization is bringing changes in its record keeping system where it is introducing new or modern technology with an aim to maintain the record of its patients. After implementing the given system it is being required by the organization with respect to measure the change which is being brought by it (McCormack Manley and Titchen, 2013). In this regard, it can ask questions or can take feedback from its employees that whether the new system is assisting them or not. It is through such type of efforts only the changes occurring within the organization can be measured.
Besides this, following criteria can be used by the organization with an aim to measure the changes. It is of reduced waiting time of customers because of new system and increase amount of customer satisfaction because of the presence of new technique of conducting the surgery and it is of robotics.
The impact of recent changes on the health and social care services is measured against the identified criteria. In this respect, varied techniques identified that Royal United Hospital can use with an aim assess the impact that recent changes have on the working of the organization. It is of conducting survey and taking the interview etc. Manager of RUH can conduct survey by framing an effective questionnaire. In the given questionnaire varied type of questions can be asked from the employees. It is of are you satisfied with the changes occurring within the organization and suggest some measure with regard to propose more improvement within the given changes. Furthermore, the impact of recent changes can also be measured by using following type of criteria such as increase amount of customer and staff satisfaction and improvement in the response time of the organization etc (Naylor and Appleby, 2013). An improvement has been found out in the satisfaction of the customers which is usually hindered due to the ineffective management practices as being directed by the managers of Royal United Hospital. However, there is a still requirement that waiting time of the customers is required to be reduced by the managers of organization in an effective way. This is because if it is not done then the sales and profitability related condition of Royal United Hospital would be affected in a negative way (Røsvik and et.al., 2013).
Moreover, it will cause its significant effect on the satisfaction of the customers that are working over there. In addition to this, there is an improvement in the skill and ability of the doctors concerning the new technology such as robotic surgery is being identified. It is due to the presence of this aspect, health and social care individual of Royal United Hospital now found themselves capable enough in terms of dealing with such type of operations in an effective way. This indicates that the proposed change is causing its positive effect on the working of the organization. Further with this, effectiveness in the treatment of patients in hospital can be intensified by improving the operations as carried out by the research and development department of Royal United Hospital (Naylor and Appleby, 2013).
The overall impact of recent changes in health and social care organization like Royal United Hospital is evaluated. With an aim to assess the overall impact of changes on the working of the organization such as Royal United Hospital survey can be conducted by the enterprise. In this regard, it can frame different type of questionnaire for the service users as well as the employees working within the firm (Miller Whoriskey and Cook, 2008). By asking questions from them relating to the recent changes, impact of the same can be analyzed by the organization. With the help of these identified recent changes, improvement in the service delivery process of the enterprise can be carried out. This is because by directing changes in the existing services of an organization, satisfaction of the customers can be enhanced in an effective manner. This will ultimately lead Royal United Hospital in terms of increase in sales and profits of the company. The patients that are using the services of hotel will get timely and productive services from the organization.
In addition to this, the changes like introduction of robotic surgery in the operation will help organization in terms of delivering effective services to their customers (Grol and et.al., 2013). This leads to enhance their satisfaction and they will be motivated to choose the services of organization in future also. However, such type of variation causes its significant effect on the motivation of those employees that are not capable enough in terms of dealing with such type of surgery. Further with this, by introducing the change like robotic surgery, distinct image of Royal United Hospital can be maintained with that of their other competitors in the given field. Thus by directing changes within health and social care organization competitive advantages can be gained by them. This leads to enhance their profits. However, sometimes the process of bringing any kind of changes within organization leads to affect the morale of employees in negative manner (Positive Effects of Change in a Company, 2014). This also raises the rate of attrition of employees in the given enterprise. In addition to this, the waiting and response time of the patients will be reduced if an effective system with regard to reducing the waiting time will be introduced by the organization in an effective manner. Overall, it can be said that the recent changes may cause both positive and negative effect on the working of any health and social care organization.
There are various types of responses proposed by the organization in accordance with the recent changes that is prevailing within Royal United Hospital. By carrying out variation in the management of the organization, improvement in the waiting time of the customers can be carried out. This will enable doctors to perform treatment of more and more of customers at the given specified time in an effective way. In addition to this, because of the presence of recent changes in the introduction of new technology, improvement in the quality of services can also be brought by the Royal United Hospital (Teno and et.al., 2013).
Moreover, by complying with all such type of approaches, improvement in the efficiency of the operation theater can be carried out. The changes which are introduced within Royal United Hospital can help in enhancing the satisfaction of their customers. This leads to increase in the sales and profitability related condition of firm. In addition to this, service response due to the presence of recent changes can also be seen in the form of increase in the demand of service of the organization. Besides this, there are varied suggestions being recommended to the manager of Royal United Hospital, which is if followed by it at that time this can leads to firm in terms of improving its services in an effective manner (Naylor and Appleby, 2013). Firstly, it is recommended to the organization that it should have to organize training and development programs for its workers on regular basis. This is because, through such type of practices only improvement in the knowledge of workers with respect to the new system like robotic surgery can be carried out. This will lead to enhance the satisfaction of the buyers in an effective manner. In addition to this, it is also suggested that corporation should have to take timely feedback regarding its services from the customers as well as employees (McCormack, Manley and Titchen, 2013). Through this way, specific problem area can be identified by the enterprise which requires improvement. As the result of it services given by corporation can be improved in an effective manner. Overall, it can be said that the given changes which is being introduced in Royal United Hospital tends to causes its positive effect on the working of hospital.
Change management is the systematic approach with the help of which any kind of variation can be introduced as well as managed within enterprise (Change management, 2014). For the purpose to carry out any kind of changes within corporation, it is being required by the managers to direct their varied efforts with respect to its management in an effective way. In this regard, there are various principles of change management identified that can be used by Royal United Hospital with an aim to bring out the identified variation in an enterprise. These are all enumerated as below:
Besides this, by seeking assistance from the Kurt Lewin Model of Change, implementation with respect to the identified change can be carried out by Royal United Hospital in an effective manner. This model comprises of three phase with the help of which any kind of change can be implemented within organization (Antheunis, Tates and Nieboer, 2013).
Besides this, with an aim manage and implement the change occurring within the organization, another principle of change management named as Kotter's model can be used by the firm. The given model consists of varied type of steps which is being detailed as below:
There are varied factors identified that needs to be condition by hospital while planning change withing the firm. The detailed description regarding the assessed factors is being enumerated as below:
For the purpose to carry out variation in Royal United Hospital in a planned manner various steps are being identified. These are all listed as below:
By seeking assistance from the given specified criteria, the recent changes within organization can be monitored and measured by the Royal United Hospital in an effective manner. For example, by comparing the waiting time of customers before and after the implementation of the given changes, improvement in the management related services of Royal United Hospital can be identified by them. However, if on the basis of analysis it has been identified by the manager that no improvement is being carried out (McCormack, Manley and Titchen, 2013) in the waiting time of customers, then in this condition, it can be said that the given change proved as ineffective. In the similar way, by analyzing the improvement in the skills of employees with respects to given change of robotic surgery the variation can be monitored. By using the technique like research survey, organization can monitor the changes which is being occurring within enterprise. With the help of this survey satisfaction of service users can be analyzed after installing the system that reduces their waiting time. Furthermore, by conducting the survey, feedback of the customers as well as employees can be measured with regard to the specific change. For example, if it has been identified through survey that sales of organization has improved after installing waiting time reduction related machine then in this condition effectiveness of the given changes can be monitored. Thus it can be said that the technique like research survey is effective because by using it the views and opinions of the buyers can be assessed by hospital (Schiavo, 2013). However, in order to carry out such type of survey organization has to spent its cost as well as time. I completely give my agreement to the technique like research survey with an aim to monitor the changes within organization. This is because by conducting such type of survey effectiveness of the changes occurring within enterprise can be assessed.
Furthermore, the technique like spot-checks can also be used by the manager of Royal united hospital with an aim to monitor the changes occurring within the enterprise. It is the type of test which is being conducted by the manager of the organization without giving prior warning with regard to the same to the workers (Welch and Fernandes, 2010). With the help of given technique, it can be identified by the manager of organization that whether its employees are attending the training and development program relating to robotic surgery or not. If manager has identified that its employees are not attending the training and development program then in the given circumstance varied measures can be taken by the firm.
Attributing all the facts and figures from the given report, it can be concluded that by analyzing various factors that drives changes within organization, an effective measure with respect to same can be taken out by the health and social care organization. In addition to this, by seeking assistance from the Kurt Lewin Model of change management require variation in the aspects relating to reducing the waiting time of customers along with introduction of robotic surgery can be carried out. On the other hand, with the help of various types of change management principles implementation with respect to any kind of variation can be carried out in a smoother manner.
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